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Formatting the Running Head & Page Numbers in Microsoft Word 2016: APA Style

Page Header

Page Header Contents

Running Head - shortened form of title located at the top left of each page, written in all uppercase letters.

Page Numbers - found at the top right of each page, beginning with the title page.

Font Style and Size - use Times New Roman, 12-point font.

Running Head

The running head is a shortened version of your paper's title and cannot exceed 50 characters, including spacing and punctuation.

To add a running head in Microsoft Word 2016:

 1.  Double click in the header area at the top of the document.

 2.  In the Header & Footer tools "Design" tab, check the box "Different First Page."






3.  In the header, type "Running head:" followed by a shortened version of your title written in all uppercase letters.

4.  Scroll to the second page of your document.

5.  If not already selected, double click in the header to select it and type the same running head that was on the title page, but leave out the phrase "Running head:".

Page Numbers

To insert page numbers in Microsoft Word:

1.  Place your cursor to the right of the running head and press the "Tab" button on your keyboard twice.

2.  Click the "Insert" tab in the top menu.

3.  Select "Page Number," then "Current Position," and choose "Plain Number" from the options.  

4.  On the second page, place your cursor to the right of the running head and press the "Tab" button on your keyboard twice.

5.  Select "Page Number," then "Current Position," and choose "Plain Number" from the options.  The page number will show up with a consecutive number on every page in the header.




The publication process. (2010). In Publication manual of the American Psychological Association (pp. 225-243). Washington, DC: American

Psychological Association.


  • All content in this guide comes from the 6th edition of the Publication Manual of the American Psychological Association.
  • All instructions are provided for Microsoft Word 2016.  Steps may vary depending on the version of Word that you are using.
  • Remember to change the typeface style and size of headers to Times New Roman, 12-point font.

Quick Links

  • APA Sample Paper - Click to see an example of a properly formatted paper created by the American Psychological Association.


Librarian/Associate Professor

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Lisa Hogan
PBG Campus